This Question and Answer document aims to support prospective applicants in preparing proposals for the 2018 Call. In the event of further queries from providers, this document will be updated, and new versions will be flagged by the appropriate date (date of revision = October 6 2018)
All questions on the Call should be directed to firstname.lastname@example.org.
1. Can a private college be included as partners in a proposal?
Yes. However a private college cannot be a lead partner(in terms of funding) in a proposal.
2. Can a proposal be submitted on paper?
No, all proposals must be submitted using the dedicated online facility which will be available through the National Forum website www.teachingandlearning.ie from the 8th September 2018.
3. Can a post or staff time be included in a funding proposal?
While a post or staff time may be included in the proposal, all implementation plans must ensure that institutions account for any staff time and posts in a way that stays within the current employment control framework that is in place across the sector.
4. Are there any restrictions on what types of expenditure can be included? Can software be bought?
Eligible expenditure can include direct costs incurred in advancing the agreed objectives of the project, but cannot include overheads. As indicated in the 'Call for Proposals', 'the Fund will not be allocated to the creation of physical capacity or to proposals that could reasonably be expected to be funded from other public funding sources, e.g. research funding agencies, core grant funding'.
5. Will the ability to attract matching funding from third parties or from the institution itself strengthen a proposal?
Matching funding is not a requirement, but if additional support from other sources can be secured, this is likely to be a way of strengthening the proposal, demonstrating commitment and ensuring value for funded investment.
6. Can proposals be in collaboration with institutions outside of the HEA regional clusters?
Yes , but the quality, strength and strategic purpose of the collaboration must be clear.
7. Can you be more specific please about what is meant by 'the creation of physical capacity’?
The refurbishment of facilities or the development of new facilities is not eligible for funding.
8 Can you have multiple views of the proposal when it is in development?
No, the system is not designed as a collaborative working space. Please read the Registration Guidelines (2016) for further information.
9. Does the funding support the purchase of items of equipment and if yes, how much (both in terms of individual items of expenditure and cumulatively)?
Yes, equipment that clearly supports the project proposal can be purchased. Equipment under 15K should be regarded as recurrent expenditure equipment above 15K as capital expenditure. There is currently no cumulative limit set.
10. Will proposers be able to see the explicit criteria which the international panel will be evaluating each proposal against?
The panel will be advised to gauge the proposal on the basis of the strength of the alignment with the criteria outlined in the call.
11. If you set up a login last year is it still valid?
No the system will require everyone to re-register
12. Is non-funded collaboration between institutions permitted?
13. Can technology providers come on board as (non-funded) collaborators?
14. Can we partner with an international institution ?
Yes- However the international partner cannot receive funding and the requirements for the particular number of partners (if appropriate) must be from national institutions.
15. Might there be advantages for proposers to build in a critical review from international experts before forwarding to the Forum?
This is up to those making the proposal. All those making submissions should be aware of related international developments.
16. Under proposals type 2 & 3, collaboration is encouraged, as it clearly is for type 1, but not if this involves only one additional partner. In the light of the build, for example, of the technological universities, is this precise exclusion warranted? If an institution can go alone, as is allowed under type 2 & 3, might it not be beneficial to have the facility to partner with one other?
The planning process considered it in some detail. The conclusion was that if projects are inter-institutional, the benefits and reach of the collaboration are likely to be demonstrably stronger with three or more institutions involved
17. What is meant by associated support departments?
Libraries, IT Services, Access and Support, Teaching and Learning centres, learning support etc. as appropriate.
18. Can you define "open access" within the context of "Teaching and Learning Enhancement Fund - Call for Proposals—Phase 3". Does this mean open to ALL or open to those within the collaborating institutions (strictly local remit)?
Open Access mean the outputs are available to all institutions not just those in the project
19. If the skills required to develop the project are within an institution, can the funding be used to buy out a colleague's time?
20. Does the National Forum have a suggested daily rate for an academic developers/education consultant to work on a project?
No, applicants should go with sectoral norms.
21. What level/number of proposals can be submitted per institution?
Following discussion during the webinar, a clarification of the limits on number of applications per institution for each proposal type is provided below.
22. Are the key questions and the proposal template available for downloading?
Yes, a word doc template is available under call documents on the interface and on the NF website.
23 If you already have a DELTA award, is Proposal Type 02 the best option?
This depends on what you wish to do. If you would like to continue to work on enhancement within your discipline, then yes. If you would like to work on just one programme, then Proposal Type 3 may be more suitable.
24. Is there a third element to Proposal Type 03 around how outcomes benefit other HEIs/programme teams within the discipline?
Yes, whatever the programme team learns will be of benefit to other programme teams and this should be highlighted in the application.
25. Does Project Type 04 only relate to 2016 projects?
Yes, currently it is focused on 2016 projects because of their focus on professional development. If a project team feels that the extension of a project from earlier funding calls would lead to beneficial national impact, they should contact the National Forum to discuss prior to developing their submission.
26. If funding has been forthcoming from other sources after a previous NF fund has ended, can a project team submit to this call or is this not recommended?
The project team can submit but the added value should be made very clear.
27. Are trans-disciplinarily projects encouraged under Proposal Type 01?
Yes, Type 01 is focused on developing an implementation strategy for professional development. It can be an institutional, school or departmental strategy so trans-disciplinary projects would be covered under these umbrellas.
28. How many partners should you have?
Collaboration is a key aspect of all National Forum funding. A core review criterion is: ‘The involvement and active collaboration of at least three institutions in the proposal, if appropriate. The strength of evidence of a coherent partnership approach across the regional cluster or collaboration along with evidence of good intra-institutional collaboration.’ Therefore, depending on the proposal type, collaboration may be inter-institutional, intra-institutional, or a combination of both. For Proposal Type 01, for example, it may be that all the partners are from the same institution, but they should include at least senior management, students, lecturers, those with T&L expertise, and learning support, as appropriate.
29. Are those applying under Proposal Type 04 expected to include more institutional partners to ensure national implementation?
Not necessarily, but the project team should remain cognisant of the fact that the intended outcome of the project is national impact and mainstreaming. That will involve all HEIs.
30. In Proposal Type 04, can we work with the same partners we worked with in the last call?
Yes, but see Q28 above.
31. Are collaborators essential for Proposal Type 03?
See Q28 above.
32. Is the enhancement of professional development related only to HEI staff?
Yes, enhancements of professional development are aimed at HEI staff, but many of the approaches taken are likely to be transferrable to other contexts.
33. Can projects involve the professional development of those who are involved in HEI program delivery who are not core HEI staff in your institute?
34. Can one proposal cover several disciplines for the programme team calls?
Yes, many individual programmes involve a number of disciplinary groups in their delivery.
35. Is there a requirement for resources created to be licenced under creative commons - free to re-use/edit?
36. Is there any provision of funding for projects working toward accreditation and how does that work with regard to open access of material?
All resources produced to support the programme would have to be made available as open access. Further, it is important to transparently record the approaches taken in realising project outcomes as such approaches may be built upon by others in the future.
37. What if two separate proposals come to you that are covering the same thing - will you encourage them to join forces?
Yes, but we would be mindful of institutional contexts.
38. Do research outputs from the projects count as impact?